This screen displays the individual payroll information for a specific member during a specific month and year. If you upload your payroll report, this screen contains all the information found in one line item of your report specific to an individual.
Department: This is the department in which the employee is employed at your organization.
Reporting Month - Year (MM/YYYY): This is the month and year of the reporting period.
Payroll Summary Status: This is the status of the payroll summary.
Payroll Header Status: This is the status of the payroll header. Review indicates action is required of you. Valid indicates the header is ready to submit. Submitted indicates you already submitted the header to LAGERS.
Payroll Detail Status: This is the status of the wage detail you are currently viewing. 'Review' indicates action is required of you. 'Valid' indicates no action is necessary. 'Submitted' indicates you submitted the header record associated with this detail to LAGERS previously.
IRS Limited Reached: This indicates whether or not you have reached the IRS limitations.
Employee No.: This is the employee's identification number. This is a read-only field and cannot be changed after the record is saved once. This is used for identification purposes only.
Prior Month Wage: This is a statement of the wages earned by the employee in the previous month's report.
SSN: This is the employee's Social Security Number. This is a read-only field and cannot be changed after the record is saved once. This is used (in this record) for identification purposes only.
Reported Wage: These are the wages (provided by you) that the employee earned during this reporting period.
First Name: This is the first name of the employee associated with this wage detail.
Member Status Date: This is the date (entered by you) that the membership status changed if the membership status changed during this reporting period.
Middle Name: This is the middle name (or middle initial) of the employee associated with this wage detail.
Member Status: This is the current membership status (reported by you). For example, if the employee was terminated during this reporting period, this is where you would indicate the termination to LAGERS. Also, you would enter the date of termination in the Member Status Date field.
Last Name: This is the last name of the employee associated with this wage detail.
Transfer to Department: Use this field to indicate which of your organization's departments this employee transferred to if a transfer occurred during the reporting period.
Current Status: This indicates the member's current membership status with LAGERS.
Employee Contributions: This is the amount of employee contribution for this reporting period based on the current wages reported earlier.
Member Account Status: This indicates if the member is active or inactive.
Suppress Warnings: Check this checkbox to suppress applicable warnings.
Certified Wage: This is the amount of certified wage.
Comment: This is a free-text field available for you to communicate something circumstantial to LAGERS. For example, you can communicate a special circumstance or document your reasons for entering something unique into the record.
Message ID: This is an identification number assigned by LAGERS to a specific message for later reference. For example, if you're calling a LAGERS representative for assistance, you may be asked for the Message ID so the representative can better assist you.
Employer Instruction: This field provides text-based instructions for how to resolve some error or warning on the record. This field may also provide a piece of helpful information that does not require action.
Severity: The severity of a message indicates whether or not action is required of you. If the severity of the message is error or warning, you must take action to resolve something with the record. A warning indicates a probable issue with the record, although in some instances there are exceptions. If you have run into an exception instance, you can override the warning by clicking the ‘Suppress Warnings’ checkbox and then saving the record. This will allow the record status to move from review to valid if no other errors exist. Errors cannot be overridden and must be resolved before the record can move from review to valid status. The third type of severity is information. Information messages do not require action; rather, they provide a piece of helpful information. You may decide to act differently due to information provided in an information message; however, you are not required by the system to perform any action.